COG member requests
Gaming ID, platform, optional Tracker profile link, and optional private Discord name. Only the clan owner reviews these requests.
Data notice
Your details.Kept off the ladder.
Battlegrid uses submitted contact details to review clan entries, coordinate fixtures, and verify results. Public pages never expose those contact fields.
Last updated 11 October 2026
What is submitted
Member records
Owners record eligible event dates, attendance, and member vouches. Vouch notes and giver identities stay private. These records are stored in Battlegrid and are not forwarded to Formspark.
Clan applications
Clan name, tag, region, games, contact name and email, plus an optional Discord invite.
Match proposals
Opponent, game, format, proposed time, timezone, server region, reply email, and optional notes.
Result claims
Fixture, scores, reporter email, and optional evidence link or notes.
Storage and processors
Moderation first
The primary submission is stored in Battlegrid's private moderation database on the COG server. If notification forwarding is enabled, a copy is also sent to Formspark so administrators can notice and review it. Member requests stay in Battlegrid and are not forwarded to Formspark.
The application also keeps a keyed, non-public rate-limit token derived from the request address for a limited window to reduce form abuse.
There is no automated deletion schedule for competition submissions today. COG administrators should remove records once they are no longer needed for moderation or match history.
What becomes public
Competition facts only
- Approved member gaming IDs, platforms, optional Tracker links and available game statistics appear on Players. Pending and rejected requests, Discord names and review metadata remain private.
- Member profiles show COG scores, tiers, score breakdowns, attendance history, vouch counts, and linked tournament results. Missing evidence is labeled as a neutral default. No score history is stored yet.
- Approved clans may show their name, tag, region, and supported games.
- Confirmed matches may show the opponent, game, format, scheduled time, server region, and status.
- Completed matches may show both scores. Contact emails, Discord invites, private notes, and evidence links are not returned by the public roster or match feeds.
Optional video players
The tournament Watch section loads a Twitch or YouTube player only after you choose to open a stream. The provider then receives your IP address, browser information, and the Battlegrid site origin, and handles playback under its own privacy policy. YouTube uses its privacy-enhanced player. On larger screens, the player stays in a corner while you scroll away. Closing the player removes it from the page. Your selected stream stays in page memory and is cleared when you reload. We do not save your selection to our database or browser storage.
Visitor statistics
Battlegrid counts page visits with Matomo, which runs on the same server that hosts Battlegrid. It is only used to see which pages are visited. It sets no cookies and stores nothing in your browser. Only the page address without query details is sent; referring pages are not stored. Your IP address is shortened before it is stored, and visits are not linked across days or to other websites. Raw visit records are deleted after 30 days and aggregated statistics after 12 months. The data is not shared with third parties or used for advertising. Browsers that send Do Not Track or Global Privacy Control are not counted.
Your choices
Ask COG to correct or remove a submission
Contact a COG administrator through the same clan or competition channel you used for the submission. Include enough detail to identify the entry, but do not post private information in a public chat.